DEVELOPMENT AND DELIVERY
We offer comprehensive support across all stages of event planning and delivery. Whether you're starting from scratch or need help refining your existing plans, AST Management ensures a smooth, professional experience from initial concept to post-event reporting.
Explore the key areas we cover below.
Planning and Project Development
See how we turn your event vision into a clear, actionable plan with timelines, strategy and all the foundational elements needed to move forward.
- Marketing action plan.
- Project management timelines and critical path.
- Develop the conference website if required.
- Source and build external databases of potential delegates or sponsors if required.
- Manage the development of all promotional collateral including announcement, call for abstracts, registration brochure and any other advertising in professional journals, newsletters, etc.
- Event branding – manage the development of the conference logo, design and print of the invitation/program.
- Manage the implementation of the conference brand/logo through to the stage sets, PowerPoint presentations, publicity packs, signage and delegate badges.
- Organise the design of all theming requirements.
- Print and production can be a time-consuming, delicate operation. We have the experience and knowledge to either guide you through this process or alternatively produce all conference documentation and proceedings, including mail-outs, brochures and programmes for online distribution.
- Set up an email server to manage the database, conference updates and e-newsletters.
Online Platforms and Registration
Learn how we manage your digital presence, including websites, registration systems and payment options, all tailored to your event needs.
- We build conference and event websites, delegate registration pages and databases. We can also provide online payment gateways, program and sponsors pages.
- We can provide domain names and dedicated email addresses for your event.
- We keep your online conference and event needs cost-effective, efficient, user-friendly and professional.
Financial Planning
We manage your conference finances with transparency and precision, ensuring a stress-free process from payments to final reporting.
- Process fees from participants, sponsors and exhibitors.
- Pay all accounts promptly.
- Produce detailed income and expense reports.
- Provide a final report to audit standard.
- Establish a set of accounts exclusively for your conference.
Abstract and Speaker Management
We handle every aspect of speaker engagement and abstract coordination so your program is filled with high-quality, relevant content.
- Attracting and managing quality speakers is an integral part of the management process. At AST we like systems that are user-friendly and encourage submissions from a broad range of potential participants.
- We can host an abstract submission database and provide indexed reports to the program committee.
- We can manage all applicant enquiries.
- We will produce a tailored marketing campaign to ensure a range of potential applicants are invited to apply.