Secretariat Services
- Registration Services
- Online RegistrationÂ
- Event Websites and social network marketing
- Mail Campaigns
- Public Liability Insurance Requirements
- Audio Visual
- Theming and Set Design
- Room Block Management
- Exhibition Management
- Delegate Boosting
- Program Coordination
- Publication Management
- Budgeting and Financial Management
- Mailing List Management
- Total On-Site Management
- Full Secretariat Service
- Venue Finding
- Event Management
- Contract Guidance
- Risk Management
- We build and manage the conference database. AST has multi user licenses for the latest versions of conference & event management software
- Facilitate email campaigns to all expressions of interest and registered delegates to provide conference updates and encourage them to book at host venues to maximise the number of free rooms for the conference committee to use
- Source and manage the staging and audiovisual element either through in-house facilities or by subcontracting
- Build and manage a conference website with 256 bit encryption and SSL security for the online payment component. The website will link to the reservations pages on Qantas, Virgin and Jetstar
- Develop and manage all social media platforms, if required
- Design of the registration response form in both print and web formats
- Provide a dedicated and experienced Event Manager and support team
- Attend teleconference meeting to advise and update the committee on progress
- Provide the committee with detailed event delegate demographic reports on ‘expressions of interest’ and ‘registrations by type’, payments and banking
- AST would set up a full accounting package for the conference which will produce over 150 reports for the committee, hotels and suppliers including companies involved in any pre or post touring. The conference website and online registration system is monitored 24/7
- AST can manage all aspects of any social program, our event management software will compile seating and table plans for all functions. We can sell and record individual ticket sales and/or account for all tickets sold as registration inclusions
- AST can develop and publish a fully optioned pre and post touring program along with daily tour and activity options for accompanying guests
- At the conclusion of the conference AST will provide the committee with a full financial reconciliation of all delegate payments