SPONSORSHIP AND EXHIBITION
Exhibition
AST can manage the full exhibition and sponsor process. We have experience with trade shows of all sizes and regularly build marketing campaigns for our clients aimed at increasing sponsorship sales.
Sponsorship
AST Management can help find companies prepared to sponsor the event. We can also conduct the sales programs for your trade show or exhibition, prepare proposals and trade kits.
Planning and Project Development
See how we turn your event vision into a clear, actionable plan with timelines, strategy and all the foundational elements needed to move forward.
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- Marketing action plan.
- Project management timelines and critical path.
- Develop the conference website if required.
- Source and build external databases of potential delegates or sponsors if required.
- Manage the development of all promotional collateral including announcement, call for abstracts, registration brochure and any other advertising in professional journals, newsletters, etc.
- Event branding – manage the development of the conference logo, design and print of the invitation/program.
- Manage the implementation of the conference brand/logo through to the stage sets, PowerPoint presentations, publicity packs, signage and delegate badges.
- Organise the design of all theming requirements.
- Print and production can be a time-consuming, delicate operation. We have the experience and knowledge to either guide you through this process or alternatively produce all conference documentation and proceedings, including mail-outs, brochures and programmes for online distribution.
- Set up an email server to manage the database, conference updates and e-newsletters.
Explore how we manage every aspect of sponsorship and exhibition delivery, from sales and logistics to onsite coordination and post-event support.
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- Develop and distribute trade exhibition sales packages.
- Execute the sales campaign.
- Handle all enquires and sales of the trade booths.
- Manage all exhibition bookings and arrangements with contractors and participating companies.
- Prepare all printed collateral.
- Provide onsite management for the exhibition including bump in and bump out.
- Coordinate the provision of morning and afternoon teas within the trade exhibition for delegates and exhibitors.
- Coordinate the provision of lunches with appropriate seating within or very close to the trade exhibition for delegates and exhibitors.
- Prepare and distribute exhibitor kits.
- Invoice and receipt all exhibition payments.
- Arrange freight and loading dock services.
- Manage booth construction and signage.
- Manage all insurance issues.
- Arrange direct mail or email campaigns to prospective sponsors or exhibitors.
- Prepare, distribute and collate exhibitor/sponsor survey forms after the conference.
- Arrange registration of exhibition or sponsor staff.
- Arrange all accommodation requirements.
